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Administrative Assistant, Annual Giving

Apply now Job no: 508626
Position Type: Staff
Location: Boston Main Campus
Categories: Advancement and Alumni Relations

About Northeastern:

Founded in 1898, Northeastern is a global research university and the recognized leader in experience-driven lifelong learning. Our world-renowned experiential approach empowers our students, faculty, alumni, and partners to create impact far beyond the confines of discipline, degree, and campus.

Our locations—in Boston; Charlotte, North Carolina; London; Portland, Maine; San Francisco; Seattle; Silicon Valley; Toronto; Vancouver; and the Massachusetts communities of Burlington and Nahant—are nodes in our growing global university system. Through this network, we expand opportunities for flexible, student-centered learning and collaborative, solutions-focused research.

Northeastern’s comprehensive array of undergraduate and graduate programs— in a variety of on-campus and online formats—lead to degrees through the doctorate in nine colleges and schools. Among these, we offer more than 195 multi-discipline majors and degrees designed to prepare students for purposeful lives and careers.


About the Opportunity:

The Northeastern community has a tradition of giving back, and each day, we witness the impact of our community’s remarkable generosity. Our students are pursuing co-ops in all corners of the globe, growing their cultural fluency and preparing to thrive in the world. Our faculty are delivering leading-edge scholarship, teaching and mentoring tomorrow’s leaders. And our researchers are pioneering new lines of inquiry, accelerating discovery in emerging fields. Northeastern University Advancement plays an integral role in engaging the Northeastern community to create a stronger, more sustainable, and bright future.


The Administrative Assistant, reporting to the Assistant VP of Annual Giving, is responsible for coordinating and managing administrative operations for the Annual Giving office at Northeastern, including the processing of invoices and contracts; content updates and additions on the Annual Giving website on behalf of the department and the schools and colleges; assisting with the creation of online forms and giving pages, support for events, and serving as the primary liaison between Annual Giving and the schools and colleges. This position involves significant professional interaction with the marketing and advancement teams in the schools and colleges, donors and prospects, outside vendors, and student employees as needed. A high degree of diplomacy, tact and donor confidentiality is required due to the level of interaction with Northeastern alumni and parents.



Associates degree or higher preferred, 1-3 years of experience preferably in a higher education or nonprofit fundraising environment. Excellent organizational, communications (written and oral), interpersonal, and computer skills (specifically with Microsoft Excel); Detail oriented; Ability to be a self-starter; Strong customer service focus; Ability to interact professionally and diplomatically with alumni, students, parents, friends, staff, faculty, vendors and external entities; Ability to work independently and in a team environment on several projects at a time. This position requires four days in the office, with one work from home day allowed per week.


Salary Grade:


Northeastern University is an equal opportunity employer, seeking to recruit and support a broadly diverse community of faculty and staff.  Northeastern values and celebrates diversity in all its forms and strives to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion. 

All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other  characteristic protected by applicable law.

To learn more about Northeastern University’s commitment and support of diversity and inclusion, please see



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