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Grants Administrator

Apply now Job no: 508580
Position Type: Staff
Location: Boston Main Campus
Categories: College of Social Sciences and Humanities

About Northeastern:

Founded in 1898, Northeastern is a global research university and the recognized leader in experience-driven lifelong learning. Our world-renowned experiential approach empowers our students, faculty, alumni, and partners to create impact far beyond the confines of discipline, degree, and campus.

Our locations—in Boston; Charlotte, North Carolina; London; Portland, Maine; San Francisco; Seattle; Silicon Valley; Toronto; Vancouver; and the Massachusetts communities of Burlington and Nahant—are nodes in our growing global university system. Through this network, we expand opportunities for flexible, student-centered learning and collaborative, solutions-focused research.

Northeastern’s comprehensive array of undergraduate and graduate programs— in a variety of on-campus and online formats—lead to degrees through the doctorate in nine colleges and schools. Among these, we offer more than 195 multi-discipline majors and degrees designed to prepare students for purposeful lives and careers.


About the Opportunity:

The College of Social Sciences and Humanities is a leader in the Experiential Liberal Arts. The College is strongly committed to fostering excellence through diversity and enthusiastically welcomes applications from members of groups underrepresented in higher education administration.


The Grants Administrator provides support for the Social Science Environmental Health Research Institute (SSEHRI), its three lab groups, and its other projects, under the supervision of the Director. This position handles communication regarding SSEHRI activities to faculty, postdocs, students, researchers, and others related to grant policies, activities and procedures. They will be involved in all aspects of planning and executing events, including large academic conferences. Coordinate meetings within SSEHRI and with other committees and colleagues, maintain accurate and timely records, and oversee the administrative functions of SSEHRI. They will create content for, and maintain, the SSEHRI website, and design and create promotional materials including monthly online newsletters, annual reports, event flyers, and event programs. Maintain and expand social media postings. Work with the PIs and the Graduate Student office, Student Employment and co-op coordinators to handle student hires and timesheet approval. They will assist with proofreading and editing references for submission of articles to academic journals. Assist SSEHRI faculty with annual reporting requirements of SSEHRI Core Faculty, including merit reviews. Work with the PIs on grant submissions, including coordinating with off-site collaborators, producing drafts of non-science sections, advising and assisting with budget development and preparation and coordinating with college grants administrators and ORAF on submission using Coeus, ePAWS, ASSIST, Fastlane, and other submission platforms as needed. Key responsibility is ensuring that the research grant proposals meet the established guidelines and deadlines. They will provide monthly account reports and balances; review expenditures for compliance; resolve accounting issues; meet with PIs regularly to monitor and review portfolios; facilitate annual effort certifications; prepare projections for awards and work to resolve errors, request extensions, and properly close project accounts within policy guidelines and time requirements. This person will serve as a liaison between the PIs and Northeastern's central grant administration office, the Dean's Office, accounts payable and other university offices as well as outside vendors, consultants, and contractors. Serve as the administrative coordinator of the NIEHS T-32 Training Program, assisting in the recruitment process of pre-doctoral and post-doctoral trainees, onboarding them, assisting in planning of training program sessions, assisting in transportation and housing for trainees' field work, and ensuring that federally-required Independent Development Plans are developed.


Bachelor's degree required and 3 to 5 years of office/budgeting experience. Experience with grant management is a plus, as is experience in an academic setting. Ability to work independently and find solutions. Willingness to learn and follow policies and procedures and adhere to regulations related to the grants.

Preferred Qualifications:



Salary Grade:


Additional Information:


Northeastern University is an equal opportunity employer, seeking to recruit and support a broadly diverse community of faculty and staff.  Northeastern values and celebrates diversity in all its forms and strives to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion. 

All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other  characteristic protected by applicable law.

To learn more about Northeastern University’s commitment and support of diversity and inclusion, please see

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