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Administrative Assistant


Apply now Job no: 508565
Position Type: Staff
Location: Boston Main Campus
Categories: College of Social Sciences and Humanities

About Northeastern:

Founded in 1898, Northeastern is a global research university and the recognized leader in experience-driven lifelong learning. Our world-renowned experiential approach empowers our students, faculty, alumni, and partners to create impact far beyond the confines of discipline, degree, and campus.

Our locations—in Boston; Charlotte, North Carolina; London; Portland, Maine; San Francisco; Seattle; Silicon Valley; Toronto; Vancouver; and the Massachusetts communities of Burlington and Nahant—are nodes in our growing global university system. Through this network, we expand opportunities for flexible, student-centered learning and collaborative, solutions-focused research.

Northeastern’s comprehensive array of undergraduate and graduate programs— in a variety of on-campus and online formats—lead to degrees through the doctorate in nine colleges and schools. Among these, we offer more than 195 multi-discipline majors and degrees designed to prepare students for purposeful lives and careers.

 

About the Opportunity:

The College of Social Sciences and Humanities is a leader in the Experiential Liberal Arts. The College is strongly committed to fostering excellence through diversity and enthusiastically welcomes applications from members of groups underrepresented in higher education administration.

Responsibilities:

The Administrative Assistant is the face of the CSSH Office of the Dean. The Administrative Assistant supports the daily operations of the CSSH Office of the Dean by coordinating with student workers and assisting with key projects, communications and administrative operations. The Administrative Assistant oversees the reception area, greeting and directing all visitors, maintaining office supplies, coordinating with building management, scheduling conference rooms and set up, managing a team of student workers, and other related projects. The Administrative Assistant provides administrative support for five Associate Deans, including calendar management, meeting scheduling, and administrative tasks as assigned. The Administrative Assistant serves as back-up support for the Dean’s calendar and executive support in the absence of the Executive Assistant.

The Administrative Assistant hires and manages a team of student workers. They onboard, train, and supervise the student workers; overseeing the delegation of appropriate tasks and review of all work. The Administrative Assistant supports the logistics of many meetings, providing room set up, catering, and any materials. The Administrative Assistant will send e-mail correspondence on behalf of the Office of the Dean using Constant Contact and update the College website as needed. The Administrative Assistant will take on special projects and tasks as needed to support the Office of the Dean. The Administrative Assistant will develop and maintain a manual for office management operations and update the list of relevant contacts regularly. The Administrative Assistant will continually seek ways to streamline management of day-to-day tasks using support systems and technology.

Qualifications:

Associate's degree and a minimum of 2-4 years of experience in an office environment required. Bachelor’s degree preferred. Must be able to multi-task and work independently to manage responsibilities. Must have strong organizational and excellent time management skills and ability to prioritize multiple competing demands in a fast-paced environment. Must have a strong attention to detail, analytical skills and the ability to understand and clearly articulate the University and College policies and procedures. Must be able to accurately interpret visitor requests, effectively analyze the request, and provide accurate referrals. Proficiency with Microsoft Office products required. Previous work with Outlook preferred with flexibility to adapt to new technology and various computer/software applications.


Preferred Qualifications:

 

 

Salary Grade:

 51

Additional Information:

 

Northeastern University is an equal opportunity employer, seeking to recruit and support a broadly diverse community of faculty and staff.  Northeastern values and celebrates diversity in all its forms and strives to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion. 

All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other  characteristic protected by applicable law.

To learn more about Northeastern University’s commitment and support of diversity and inclusion, please see www.northeastern.edu/diversity.

Advertised: Eastern Standard Time
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