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Position Type




Academic & Career Advisor

Apply now Job no: 508539
Position Type: Staff
Location: Boston Main Campus
Categories: College of Professional Studies

About Northeastern:

Founded in 1898, Northeastern is a global research university and the recognized leader in experience-driven lifelong learning. Our world-renowned experiential approach empowers our students, faculty, alumni, and partners to create impact far beyond the confines of discipline, degree, and campus.

Our locations—in Boston; Charlotte, North Carolina; London; Portland, Maine; San Francisco; Seattle; Silicon Valley; Toronto; Vancouver; and the Massachusetts communities of Burlington and Nahant—are nodes in our growing global university system. Through this network, we expand opportunities for flexible, student-centered learning and collaborative, solutions-focused research.

Northeastern’s comprehensive array of undergraduate and graduate programs— in a variety of on-campus and online formats—lead to degrees through the doctorate in nine colleges and schools. Among these, we offer more than 195 multi-discipline majors and degrees designed to prepare students for purposeful lives and careers.

About the Opportunity:

The Northeastern University College of Professional Studies invite applications from qualified individuals to provide graduate and undergraduate students a personalized academic and career coaching experience from the point of admission through graduation and beyond. Each coach will partner with an assigned caseload of students to facilitate the development of an academic and professional development plan that incorporates intentional career planning and exploration, experiential learning, and engagement with networks and communities.


40% - Academic and Student Support

Actively manage a caseload of students from point of admission through program completion.

  • Monitor student progress through adherence to the established communication and contact plan
  • Connect with students using multiple modalities and in ways tailored to their preferences for communication
  • Engage in effective practices in academic and career advising.
  • Advocate for students while enforcing institutional policies and regulations
  • Work as a member of the advising and career planning team to support and provide coverage, as possible and appropriate, for the ongoing day and evening operations of on ground offices in Boston and/or the regional campuses.
  • Communicate regularly with students through various mediums to provide guidance and support in areas related to academics, career, and experiential education
  • Respond to student inquiries from point of contact to resolution; follow up on referral
  • Process in a timely fashion official paperwork related to students' academic study including changes of major, transfer credit, petitions to amend degree requirements and petitions to graduate
  • Liaise between the student and the University community working collegially with other offices and departments to ensure student service functions are performed in an efficient and consistent manner
  • Make appropriate referrals to on campus and off campus services as appropriate to student need
  • Track students who become academically inactive; reach out to these students to encourage resumption of studies
  • Monitor a large and complex population of F1 professional studies learners to ensure that they remain in compliance. This includes ongoing academic advising, providing information about compliance guidelines, monitoring schedules, reporting outcomes and maintaining a close partnership with colleagues in the Office of Global Services and other key stakeholders.

15% - Assessment and Data

  • Maintain up-to-date notes and record keeping of each student meeting including tracking of student academic progress and outcomes using the College CRM system
  • Assess, collect and report student data as they pertain to student persistence, retention and satisfaction
  • Participate in unit or College assessment efforts, including the development of benchmarks for progress
  • Maintain consistency and compliance within ADA, FERPA, SEVIS, and other state, federal, University and College of Professional Studies guidelines

30% - Customized Career Planning

As subject matter experts develop and consistently refine personalized, customized professional development plans responsive to articulated academic and career goals, skills, and abilities. Components of a personalized plan include:

  • Academic pathway guide consistent with student's desired progression to degree/program completion Development of Career Action Plans
  • Experiential learning plan that identifies opportunities for students to apply classroom learning in order to refine career goals
  • Community engagement plan that delineates opportunities for students to participate in relevant affinity groups regardless of modality of learning, e.g., on ground or virtual
  • Building a personal network
  • Interdisciplinary experiences with students across colleges and Global Network campuses
  • Administer and interpret career assessments to inform professional development plan
  • Match learners with experiential opportunities to strengthen their skills, build authentic experience, and apply their learning in collaboration with employers
  • Facilitate campus-based and virtual skills workshops, events, meet-ups, industry mentors, etc. to help students meet their goals. Develop PDP activities with colleges, graduates campuses and local partners to address student and local community needs

15% - Program Development

  • Design and deliver programs to support the unique needs of students in caseload, including workshops, webinars, etc. that enhance and add value to the student experience in areas related to student academic and career success.
  • Participate in and contribute to the content and delivery of new student orientation.
  • Stay abreast of research and effective practices in academic and student affairs to propose ideas to better serve students
  • Participate as an active member of professional associations related to academic advising and career services.


Candidates should hold a master's degree (or equivalent work experience) and have a track record of strong academic and professional performance. Candidates must possess a minimum of 3 to 5 years professional experience, characterized by increasing levels of responsibility, preferably in an academic or student affairs/student services environment or in HR/ corporate recruiting/ or related area; Experience in a service or leadership role such as an academic advisor/counselor/ coach/ human resources/client or customer service professional or similar capacity preferred. The successful candidate will have a passion for educating and supporting students in a higher education environment, demonstrated sensitivity to the needs of students (particularly adult learners, international students, and online learners) and knowledge of professional development and career advising practice. Hold professional certifications in related fields will be considered a plus.

Candidates will serve students studying in Boston, Charlotte, Seattle, Silicon Valley, and online, and are sought in both these locations and nationally.

Required attributes: The successful candidate will have/be:

  • Passion for educating and supporting students
  • Knowledge of professional development and career advising practices
  • Familiarity with corporate recruiting practices, hiring trends, and employment market channels
  • Demonstrated sensitivity to the needs and concerns of a diverse student population;
  • Experience working with adult learners, international students, and online students;
  • Student-centered and have a strong sense of responsibility for student success;
  • Detail-oriented and organized;
  • Strong prioritization, time management, and follow-through skills;
  • Excellent interpersonal, writing and presentation skills;
  • Comfortable using multiple mediums to communicate, esp. in the online environment;
  • Current and stay abreast of research in the field of academic and student affairs;
  • Able to work collaboratively and independently in a rapidly changing environment;
  • Initiative to exercise sharp critical thinking skills and sound judgment to problem solve independently within organization guidelines and policies;
  • Creative in coming up with ideas to improve service to students;
  • The ability to discern appropriate level of communication with multiple audiences and maintain confidentiality around complex and sensitive issues to be in compliance with applicable ADA, FERPA, SEVIS, and other applicable state, federal, University, and College of Professional Studies guidelines;
  • Comfortable operating in a fast-paced work environment, with demonstrated ability and comfort to efficaciously handle multiple tasks and projects;
  • Proficient in the use Microsoft Office Suite tools products;
  • Certification (or be willing to obtain such certification) in one or more areas directly related to the work of the position or one's professional field, such as MBTI, Strenghtsquest, etc.
  • Flexible in work assignments and work hours to include some evenings and weekends.

Preferred Qualifications:

Desired Attributes: It is highly desirable for the candidate to

  • Have industry experience related to one or more programs offered
  • Have experience in working with international students and compliance regulations in an academic advising, academic support, and /or career development context;
  • Have an interest in conducting research on effective practices in direct service to students;
  • Have strong technological skills and experience using various software, programs, and tools;
  • Have experience with Salesforce (Customer Relation Management system) and Banner mainframe database system Interest in working with students to navigate and understand their aspirations and career paths in any one of the programs offered: o Analytics o Informatics o Leadership and Management o Regulatory Affairs in Science and Industry o Government and Civic Engagement o Corporate & Organizational Communications o Homeland Security


Salary Grade:


Additional Information:


Northeastern University is an equal opportunity employer, seeking to recruit and support a broadly diverse community of faculty and staff.  Northeastern values and celebrates diversity in all its forms and strives to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion. 

All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other  characteristic protected by applicable law.

To learn more about Northeastern University’s commitment and support of diversity and inclusion, please see

Advertised: Eastern Standard Time
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