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Grants Administrator & Sr. Grants Administrator

Apply now Job no: 508003
Position Type: Staff
Location: Boston Main Campus - Eligible for Alternative Work Location
Categories: Bouve College of Health Sciences

About Northeastern:

Founded in 1898, Northeastern is a global research university and the recognized leader in experience-driven lifelong learning. Our world-renowned experiential approach empowers our students, faculty, alumni, and partners to create impact far beyond the confines of discipline, degree, and campus.

Our locations—in Boston; Charlotte, North Carolina; London; Portland, Maine; San Francisco; Seattle; Silicon Valley; Toronto; Vancouver; and the Massachusetts communities of Burlington and Nahant—are nodes in our growing global university system. Through this network, we expand opportunities for flexible, student-centered learning and collaborative, solutions-focused research.

Northeastern’s comprehensive array of undergraduate and graduate programs— in a variety of on-campus and online formats—lead to degrees through the doctorate in nine colleges and schools. Among these, we offer more than 195 multi-discipline majors and degrees designed to prepare students for purposeful lives and careers.


About the Opportunity:

This position is eligible for Alternative Work Location

The Grants Administrator/Senior Grants Administrator serves as a member of a team of professionals in the Bouve ́College Office of Research (BCORe), primarily responsible for assisting faculty and departmental administrative staff throughout the grants management life-cycle. On the post-award side, this may include: provide timely routine and ad hoc reports to PI's on their grants; manage and monitor grant funding including payroll and non-salary expenditure review; adjust payroll distribution as needed; submit cost transfer requests as needed; monitor grant effort, communicate external regulations to faculty and staff; serve as a primary liaison for BCORe with the central office, Northeastern University Research Enterprise Services (NU-RES); review sponsor financial reports; and oversee project activity through closeout.

The Grants Administrator/Senior Grants Administrator may also provide cross functional support to pre-award colleagues in BCORe. This may include: supporting the development and submission of federal, non-federal, state, foundation, corporate, and industry grant proposals. This person may assist with the identification of funding opportunities, development of proposal budgets; coordination of sub-contracts on proposals; check for compliance with institutional policies and sponsor requirements; and review grant proposals prior to submission to the central office, Northeastern University Research Enterprise Services (NU-RES).

The Grants Administrator/Senior Grants Administrator will also support the research data management functions and research reporting of Bouve ́ as needed.  This includes management of transaction logs, running periodic reports of proposal and award activity and trends within College and related Bouve ́ faculty. 


  • Perform ongoing operational tasks within assigned workstream, which may include:
    • Post-Award Support: Monitor sponsor award spending for allowability and compliance with federal and sponsor regulations. Managing payroll and sponsored project effort oversight. Develop and monitor budgets and award burn-rate to confirm good financial standing.  Assist with the submission of annual progress reports and final reports in collaboration with NU-RES.  Proactively follow cleanup and closeout procedures on expired accounts according to institutional policy and good accounting practices.  Liaise with NU-RES and complete administrative paperwork as required. 
    • Pre-Award Support: Assist principal investigators with proposal and budget preparation, including support with biosketches, other support pages, federal and foundation proposals.  Follow compliance regulations established by funding agencies and by the university.  Work closely with other BCORe staff, PIs, NU-RES officials and department administrators for proposal submission and award administration.  Assist with identifying sponsored program opportunities for Principal Investigators within the college.
    • Data Management:  Maintain transaction activity logs and awards documents.  Run periodic reports of proposal and award activity and trends within College and related to Bouve ́ Faculty. 
  • Work with Principal Investigators, Administration and sponsors to provide excellent customer service and resolve complex issues related to sponsored project.
  • Develop and manage relationships across key sponsored research stakeholders; communicate with researchers, administrators, and sponsors to facilitate timely proposal submissions.
  • Ensure provision of customer service assistance to outside agencies in the ongoing administration of grants and contracts.
  • Keep up-to-date on sponsor requirements, institutional policies, and state and federal regulations, and proactively update team members on applicable changes.


  • Grants Administrator:  Bachelor's degree and 2 – 5 years, and Senior Grants Administrator:  Bachelor’s degree and 4 – 6 years of experience in pre- and/or post-award grant administration, preferably in an academic setting with broad understanding of academic operations and research required.   Masters preferred for Senior Grants Administrator level.
  • 3-5 years of grant accounting support experience is preferred.
  • Must be comfortable working independently and as part of a team, and be comfortable meeting deadlines and balancing competing priorities.
  • Demonstrate technical proficiency required to do the job; possess knowledge in the profession; provide technical expertise to others; have and use cross-functional knowledge to support interdepartmental connections.
    • Knowledge of and experience in federal regulations including OMB Uniform Guidance, FAR, and other sponsor agency policies and regulations to maintain compliance with terms and conditions of the award.
    • Knowledge of regulations relating to federal grants and award administration. Direct experience submitting proposals, managing awards, and working with research investigators.
    • Knowledge of accounting standards and experience performing financial analysis.
  • Demonstrate written and verbal communication and interpersonal skills. Strong customer service orientation. Experience in maintaining confidential materials.
  • Strong organizational skills, attention to detail, and ability to manage deadlines.
  • Familiarity with Banner, Priority, Coeus,, or ASSIST, NSF Fastlane, and proposal central, strongly preferred.
  • Strong proficiency in financial analytical tools including Microsoft Excel.


Salary Grade:

 10 or 11

Additional Information:


Northeastern University is an equal opportunity employer, seeking to recruit and support a broadly diverse community of faculty and staff.  Northeastern values and celebrates diversity in all its forms and strives to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion. 

All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other  characteristic protected by applicable law.

To learn more about Northeastern University’s commitment and support of diversity and inclusion, please see


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