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Administrative Assistant - Academic Operations

Apply now Job no: 506727
Position Type: Staff
Location: Portland, ME Campus
Categories: Regional Campuses

About Northeastern:

Founded in 1898, Northeastern is a global research university and the recognized leader in experience-driven lifelong learning. Our world-renowned experiential approach empowers our students, faculty, alumni, and partners to create impact far beyond the confines of discipline, degree, and campus.

Our locations—in Boston; Charlotte, North Carolina; London; Portland, Maine; San Francisco; Seattle; Silicon Valley; Toronto; Vancouver; and the Massachusetts communities of Burlington and Nahant—are nodes in our growing global university system. Through this network, we expand opportunities for flexible, student-centered learning and collaborative, solutions-focused research.

Northeastern’s comprehensive array of undergraduate and graduate programs— in a variety of on-campus and online formats—lead to degrees through the doctorate in nine colleges and schools. Among these, we offer more than 195 multi-discipline majors and degrees designed to prepare students for purposeful lives and careers.

About the Opportunity:

The Administrative Assistant – Academic Operations at the Roux Institute reports to the Executive Assistant to the Senior Vice Provost for Portland, Maine.


This Administrative Assistant is responsible for the administrative support of a portion of the Academic Leadership Team at the Institute, consisting of Faculty and Research Directors. Under supervision of the EA, the Administrative Assistant provides administrative support and communications on behalf of these directors. S/he will handle complex situations and requests. S/he will help to support and coordinate meetings, special events, and other administrative duties as needed.


Bachelor’s degree required with experience in an office environment; Experience working in higher education a plus. Candidate must be a mature professional who can manage an intense workload and produce quality results in a fast-paced environment. Must be able to manage multiple calendars with ease and efficiency. Must be a self-starter who is highly motivated, organized, and extremely detail oriented. Must be proactive and be resourceful to find workable solutions and should work well with others at all levels. Strong interpersonal and organizational skills are required. Ability to multitask and prioritize day to day work with great deal of flexibility. Must have excellent computer skills, experience with both PCs and Macs, and advanced skills with Microsoft Office applications – Word, Excel, PowerPoint, etc.—and familiarity with mobile technology (iPhones, iPads, etc.). Majority of assigned work will be conducted during standard business hours; however, it is essential that the candidate must be available for early morning, late evening, and occasional weekend work as required.

Salary Grade:


Additional Information:

Northeastern University is an equal opportunity employer, seeking to recruit and support a broadly diverse community of faculty and staff.  Northeastern values and celebrates diversity in all its forms and strives to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion. 

All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other  characteristic protected by applicable law.

To learn more about Northeastern University’s commitment and support of diversity and inclusion, please see

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