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Assistant to the VP


Apply now Job no: 506715
Position Type: Staff
Location: Boston Main Campus
Categories: General Counsel

About Northeastern:

Founded in 1898, Northeastern is a global research university and the recognized leader in experience-driven lifelong learning. Our world-renowned experiential approach empowers our students, faculty, alumni, and partners to create impact far beyond the confines of discipline, degree, and campus.

Our locations—in Boston; Charlotte, North Carolina; London; Portland, Maine; San Francisco; Seattle; Silicon Valley; Toronto; Vancouver; and the Massachusetts communities of Burlington and Nahant—are nodes in our growing global university system. Through this network, we expand opportunities for flexible, student-centered learning and collaborative, solutions-focused research.

Northeastern’s comprehensive array of undergraduate and graduate programs— in a variety of on-campus and online formats—lead to degrees through the doctorate in nine colleges and schools. Among these, we offer more than 195 multi-discipline majors and degrees designed to prepare students for purposeful lives and careers.

 

About the Opportunity:

The Assistant to the Vice President will provide professional administrative, budgeting, research, writing, and editorial support and will ensure fluent, daily operations within the Department of City and Community Affairs. This work includes managing the Vice President's calendar, screening calls, scheduling meetings, and organizing business travel. The Assistant will draft correspondence, briefings, memos, and other documents for the Vice President, and proofread documents when requested. The Assistant will prepare itinerary and event information and will also make the Vice President's travel arrangements, including processing and tracking travel expenses. The Assistant will also work with the Vice President on any other administrative, community, and research projects as they arise. The Assistant will also track the community benefits program, both monetary and space, which will include the processing of all invoices. The Assistant will support department-wide initiatives in City and Community Engagement including tracking of campus-wide community engagement and community partnerships. The Assistant will also work closely with other members of City and Community Affairs, Senior Leadership, and their support staff.

Responsibilities:

 

Attend numerous off-hour meetings and events, including Community Task Force meetings, and other activities that are sponsored or hosted by the Department of City and Community Affairs.

Plan and manage a broad range of events, including campus-wide events and partnering with local organizations. Responsibilities include planning, managing, and executing event logistics such as preparing timelines and budgets. Effective communication and follow up with campus and community partners is imperative. Support events of other team members as needed.

Prepare itinerary and event information, and when needed, will also make Vice President's travel arrangements, including processing and tracking travel expenses.

Provide professional, administrative, research, budgeting, and editorial support for the Vice President. Ensure fluent, daily operations within the office. Includes managing the Vice President's calendar, scheduling meetings, and responding quickly and efficiently to schedule changes. Draft correspondences, briefings, memos, and other documents for the Vice President, and proofread documents when requested. The Assistant will work with the Vice President and staff on any other administrative, community, and research projects as they arise. Effectively manage the operational budget of the Department. The Assistant must familiarize themselves with other members of Senior Leadership and their assistants. Be knowledgeable of local elected officials and what is happening in the surrounding communities.

Track all Community Benefits, including space and monetary requests, as well as processing all of the invoices. Contribute to department-wide tracking of campus and community partnerships.

 

Qualifications:

Bachelor's degree required. Must have 2-4 years of prior experience in an administrative position, with demonstrated experience in a dynamic and challenging work environment. In this fast-paced office, the successful candidate will be extremely adept at planning and prioritization, tactful communication, and will possess a strong organizational background along with the ability to be flexible, professional, and creative in responding to requests with a very short turnaround. Must have the ability to work independently and be flexible. Accomplished writing and editing skills required. Must have demonstrated reliability, proficiency in interpersonal, organizational, and communication skills, including the ability to analyze problems and identify solutions.  Strong administrative and computing skills are essential. Must be able to understand complex material to communicate effectively and must demonstrate sound judgment with confidential information/issues.


Preferred Qualifications:

 

 

Salary Grade:

9

Additional Information:

 

 

Northeastern University is an equal opportunity employer, seeking to recruit and support a broadly diverse community of faculty and staff.  Northeastern values and celebrates diversity in all its forms and strives to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion. 

All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other  characteristic protected by applicable law.

To learn more about Northeastern University’s commitment and support of diversity and inclusion, please see www.northeastern.edu/diversity.

 

 

Advertised: Eastern Daylight Time
Applications close: Eastern Daylight Time

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