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Executive Assistant

Apply now Job no: 506205
Position Type: Staff
Location: Boston Main Campus
Categories: Advancement and Alumni Relations

About Northeastern:

Founded in 1898, Northeastern is a global research university and the recognized leader in experience-driven lifelong learning. Our world-renowned experiential approach empowers our students, faculty, alumni, and partners to create impact far beyond the confines of discipline, degree, and campus.

Our locations—in Boston; Charlotte, North Carolina; London; Portland, Maine; San Francisco; Seattle; Silicon Valley; Toronto; Vancouver; and the Massachusetts communities of Burlington and Nahant—are nodes in our growing global university system. Through this network, we expand opportunities for flexible, student-centered learning and collaborative, solutions-focused research.

Northeastern’s comprehensive array of undergraduate and graduate programs— in a variety of on-campus and online formats—lead to degrees through the doctorate in nine colleges and schools. Among these, we offer more than 195 multi-discipline majors and degrees designed to prepare students for purposeful lives and careers.


About the Opportunity:

The Northeastern community has a tradition of giving back, and each day, we witness the impact of our community’s remarkable generosity. Our students are pursuing co-ops in all corners of the globe, growing their cultural fluency and preparing to thrive in the world. Our faculty are delivering leading-edge scholarship, teaching and mentoring tomorrow’s leaders. And our researchers are pioneering new lines of inquiry, accelerating discovery in emerging fields. Northeastern University Advancement and the Advancement Resources team play an integral role in engaging the Northeastern community to create a strong, more sustainable, and bright future.



The Executive Assistant to the Vice President, Advancement Resources provides administrative support to the VP as well as assists on a variety of data- and technology-related tasks and projects. They are responsible for developing effective systems to manage the VP’s administrative needs, including calendar management, meeting preparation, document preparation, and conducting research for requested projects. The Executive Assistant will also oversee budgets and spending under the VP in collaboration with the Advancement Operations team and is responsible for expense reporting and reconciliation as well as summarizing and updating the VP on these budgets. They will collaborate with Advancement Operations on budget tracking and ensuring that invoices are processed for payment in a timely manner.

The Executive Assistant must have the ability to independently manage projects effectively from start to completion. They will compile, format, and analyze data and make observations, identify new trends and best practices, and make recommendations to the VP. They will utilize existing systems and reporting tools (ex. Salesforce, Tableau, Cognos) to execute reports, dashboards, and extracts and learn new systems as they are introduced.

The Executive Assistant must be comfortable with data manipulation, analysis, and reporting and be well-versed in Microsoft Excel. Experience with CRMs, especially Salesforce, is a plus.

The Executive Assistant must interact in a professional manner with colleagues in Advancement Resources and throughout University Advancement.


Bachelor’s degree required with 3-5 years of experience in an office environment. Candidate must be a mature professional who can produce quality results in a fast-paced environment. Must be able to manage, prioritize, and perform multiple tasks at once with ease and efficiency; a flexible attitude is an asset. Must be able to collaborate well with others and maintain campus-wide relationships.

The ideal candidate has experience with the gathering, analysis, and reporting of data. Must be a self-starter who is highly motivated, can think independently and analytically, is organized, and extremely detail oriented. Must be proactive, anticipate problems, and be resourceful to find workable solutions, and should work well with others at all levels. Ability to evaluate potential changes in process or procedure and embrace changes.

The ideal candidate has direct experience in information management and possesses strong written and verbal skills. Experience with managing databases is essential as is a strong working knowledge of Excel. Willingness to learn new skills and technologies. Experience with CRMs, especially Salesforce, a plus.


Salary Grade:


Northeastern University is an equal opportunity employer, seeking to recruit and support a broadly diverse community of faculty and staff.  Northeastern values and celebrates diversity in all its forms and strives to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion. 

All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other  characteristic protected by applicable law.

To learn more about Northeastern University’s commitment and support of diversity and inclusion, please see



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