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Research Finance Coordinator


Apply now Job no: 505669
Position Type: Staff
Location: Boston Main Campus
Categories: Provost’s Office

About Northeastern:

Founded in 1898, Northeastern is a global research university and the recognized leader in experience-driven lifelong learning. Our world-renowned experiential approach empowers our students, faculty, alumni, and partners to create impact far beyond the confines of discipline, degree, and campus.

Our locations—in Boston; Charlotte, North Carolina; London; Portland, Maine; San Francisco; Seattle; Silicon Valley; Toronto; Vancouver; and the Massachusetts communities of Burlington and Nahant—are nodes in our growing global university system. Through this network, we expand opportunities for flexible, student-centered learning and collaborative, solutions-focused research.

Northeastern’s comprehensive array of undergraduate and graduate programs— in a variety of on-campus and online formats—lead to degrees through the doctorate in nine colleges and schools. Among these, we offer more than 195 multi-discipline majors and degrees designed to prepare students for purposeful lives and careers.

About the Opportunity:

NOTE: Northeastern is a global university and NU-RES supports its team working remotely. Remote locations and work schedules are determined based on operational needs and in consultation with Team members, consistent with University policies and guidance. This position may be expected to return to an in-person work schedule.

Founded in 1898, Northeastern is a private global, experiential research university. Grounded in its signature co-op program, Northeastern today provides unprecedented experiential learning opportunities around the world. The University’s rapidly growing research enterprise is strategically aligned with three national imperatives: health, security, and sustainability. Northeastern University has been evolving from a more regionally-focused university with a limited research portfolio, into a national research university, achieving R-1 status in 2015. This rapid transition has included significant growth in enrollment, faculty and facilities, as well as in the number, size and complexity of sponsored research grants. This position is critical to support its current and future research growth. Research Finance manages the post award financial life cycle of an award, establishes new grants and analyzes and processes financial data within the Banner general ledger with a focus on compliance.

This position will support the functions of the Research Finance office under the NU-Research Enterprise Services for sponsored activities by making sure that the university is in compliance with applicable federal regulations, sponsor requirements and university policies with a focus on fiscal compliance. Reporting to the Associate Director, Research Finance, the Research Finance Coordinator (RFC) will assist in managing the overall business operations of the research finance team and be responsible for broad level review and maintenance of multiple communication streams.

Responsibilities:

Manage the research finance monthly calendar and communicate deadlines on a monthly basis to the team. Monitor and triage the various research finance email accounts and log issues into the appropriate trackers. Send issues to responsible party for resolution and follow up until task has been completed. Review and approve requisitions for compliance and allowability under appropriate sponsor terms and conditions. Under the direction of the ADRF, prepare and send out notifications to research community such as deficits, cost share, close out and final invoice/report notices to department administrators. RFS will prepare reports and JVs and complete initial financial analysis as needed. Provide assistance during audits, both internal and external, by obtaining supporting documentation for review by ADRF prior to submission to auditors. Prepare financial reports after monthly financial close to leadership team. Assist the NU-RES Finance leadership team with various projects as needed.

The candidate is expected to work in various electronic platforms and systems and must be technically savvy. Must be able to VPN and work completely electronically. The candidate must be able to navigate through the financial system (Banner) as well as the various grants systems and portals (COES, eCLAWS, many Federal Portals, Sharepoint, TEAMS, etc.) as required to perform their job.

The position is expected to foster consultative relationships as well as support a professional environment, providing award support and training when needed. The RFC works with the Associate Director and Director with regard to fiscal compliance of sponsored award expenditures, AR monitoring and financial reporting at Northeastern. The ability to create and maintain a culture of service, accountability and timeliness is essential. As a collaborative team member, the candidate will support the other members of NU-RES, interface with colleagues across organizational units such as, NU-RES Research Administration, Accounts Payable, Office of General Counsel, the Procurement Office, and Research Compliance, and perform other duties as assigned.

A key success factor for this role is being current with respect to federal regulations as well as the ability to train others on the application of these regulations. This role must treat effective compliance as an equal priority, stay abreast of sponsor rules, regulations and policy changes, as well as institutional best practices in research administration and finance. Participate in sponsored research initiatives and projects as assigned, as well as leading the adoption of best practices to promote continuous improvement making sure that the highest quality standards are met.

Qualifications:

• BS/BA or is required

• Strong technical skills with excel, word, Adobe, TEAMS, outlook and other analytical tools.

• 1-2 years work experience required

• Must be able to work effectively in a team oriented environment

• Excellent analytical, problem solving skills with a high attention to detail

• Excellent written and interpersonal communication skills with the ability to interact with both senior and management

• Proven customer service skills

• Basic accounting skills

• Experience working with the Federal agencies/departments in particular NSF, HHS, ONR, NASA, DOE, DHS and the Commonwealth of MA is recommended

 

Salary Grade:

 09

Additional Information:

 

Northeastern University is an equal opportunity employer, seeking to recruit and support a broadly diverse community of faculty and staff.  Northeastern values and celebrates diversity in all its forms and strives to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion. 

All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other  characteristic protected by applicable law.

To learn more about Northeastern University’s commitment and support of diversity and inclusion, please see www.northeastern.edu/diversity.

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