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Part-time Administrative Assistant

Apply now Job no: 504190
Position Type: Staff, Temporary
Location: Boston Main Campus
Categories: Bouve College of Health Sciences

About Northeastern:

Founded in 1898, Northeastern is a global research university and the recognized leader in experience-driven lifelong learning. Our world-renowned experiential approach empowers our students, faculty, alumni, and partners to create impact far beyond the confines of discipline, degree, and campus.

Our locations—in Boston; Charlotte, North Carolina; London; Portland, Maine; San Francisco; Seattle; Silicon Valley; Toronto; Vancouver; and the Massachusetts communities of Burlington and Nahant—are nodes in our growing global university system. Through this network, we expand opportunities for flexible, student-centered learning and collaborative, solutions-focused research.

Northeastern’s comprehensive array of undergraduate and graduate programs— in a variety of on-campus and online formats—lead to degrees through the doctorate in nine colleges and schools. Among these, we offer more than 195 multi-discipline majors and degrees designed to prepare students for purposeful lives and careers.




About the Opportunity:

The Northeastern University School Health Academy (NEUSHA) is seeking a part-time (16 hours weekly) administrative assistant to support administrative operations of the Academy.  This is an externally-funded, nonbenefits-eligible position for two years and may be subject to renewal.  NEUSHA is located within Northeastern University School of Nursing and provides innovative online and face-to-face educational activities and programs to nurses and their colleagues working in a variety of settings.

The primary work location for this position is the Boston, MA Northeastern University Campus Location. Until our full return to campus, which is still to-be-determined, this interview process will be conducted remotely- including virtual interviews, remote onboarding, and remote work. The remote nature of this position is subject to change in the future and is only temporary. Local, on-campus work will be required once the College and this role return to an operational status that supports it.

To learn more about our students, faculty and staff in the Bouvé College of Health Sciences see this website:






The part-time administrative assistant reports directly to the Co-Directors of NEUSHA with  primary responsibilities to include:   Assist with collaborative work with Bouvé College Interprofessional Education (IPE) programming, including investigating/reporting process for applying for Continuing Medication Education (CME) accreditation.  Assist with NEUSHA marketing (Facebook, Twitter, Constant Contact, etc.) to promote programming.  Assist with NEUSHA website for Search Engine Optimization (SEO) and program expansion.  Collect checks from districts for programming payment, complete deposit forms, and submit to School of Nursing budget manager. Create and submit  W-9’s and payments to speakers.  Track signed speaker release forms for each program. Adapt existing Word document forms to fillable PDFs.  Track program information (Evaluations, revenue per program, speaker evaluations).






Associate's degree required, Bachelor's Degree preferred. Minimum of 1-3 years of professional administrative. Experience working in a student services department preferred, although solid administrative experience in a busy office setting will be considered.

Technical skills: Must be proficient with advanced computer knowledge including Microsoft Office, and competent in using office equipment such as copiers, scanners, and fax.  Knowledge of Microsoft Sharepoint, Microsoft One Drive, Banner or Salesforce would be a plus. 

Organization skills: Must have excellent organizational skills and be able to prioritize with multiple tasks and can work independently. Due to the varying levels at which this role must operate, self-direction, flexibility, a hands-on approach, project management and the ability to manage several initiatives and tasks simultaneously are critical for success.

Interpersonal skills: Should possess excellent communications skills, including verbal and written with editing experience.





Preferred Qualifications:




Salary Grade:





Additional Information:


Northeastern University is an equal opportunity employer, seeking to recruit and support a broadly diverse community of faculty and staff.  Northeastern values and celebrates diversity in all its forms and strives to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion. 

All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other  characteristic protected by applicable law.

To learn more about Northeastern University’s commitment and support of diversity and inclusion, please see


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