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Administrative Assistant - Administration, Operations, and Partnerships


Apply now Job no: 504021
Position Type: Staff
Location: Portland, ME Campus
Categories: Regional Campuses

About Northeastern:

Founded in 1898, Northeastern is a global research university and the recognized leader in experience-driven lifelong learning. Our world-renowned experiential approach empowers our students, faculty, alumni, and partners to create impact far beyond the confines of discipline, degree, and campus.

Our locations—in Boston; Charlotte, North Carolina; London; Portland, Maine; San Francisco; Seattle; Silicon Valley; Toronto; Vancouver; and the Massachusetts communities of Burlington and Nahant—are nodes in our growing global university system. Through this network, we expand opportunities for flexible, student-centered learning and collaborative, solutions-focused research.

Northeastern’s comprehensive array of undergraduate and graduate programs— in a variety of on-campus and online formats—lead to degrees through the doctorate in nine colleges and schools. Among these, we offer more than 195 multi-discipline majors and degrees designed to prepare students for purposeful lives and careers.

About the Opportunity:

The Administrative Assistant – Administration, Operations and Partnerships reports to the Head of Partnerships and Operations at The Roux Institute. This Administrative Assistant is responsible for the administrative support and reception duties in our new campus on the Portland waterfront.

Responsibilities:

They will handle complex and confidential situations and requests and serve in a highly visible capacity as a resource for the Chief Administrative Officer, the Head of Partnerships and Operations and members of the Partnerships team in the form of expert support including scheduling requests. The ability to produce and draft reports and other complex documents and materials for distribution on behalf of the team, including proofreading and editing, and designing layout and graphics for presentations, is a plus.

Additionally, the successful candidate will provide reception coverage and front-line customer service, acting as the first point of contact for guests. The goal is to greet and screen these guests and team members following the safety guidelines in accordance the state of Maine, the CDC and Northeastern University.

Qualifications:

Associate's degree required; Bachelor’s degree preferred with 3-5 years of experience in an office environment. Experience working in higher education a plus. Candidate must be a mature professional who can manage and facilitate an intense workload and produce quality results in a fast-paced environment. Must be able to manage multiple priority projects at once with ease and efficiency. Must be a self-starter who is highly motivated, can think independently and analytically, is organized, and extremely detail oriented. Must be proactive, anticipate problems, and be resourceful to find workable solutions, and should work well with others at all levels. The ideal candidate has experience with the gathering, analysis, and reporting of data. Evening and weekend work is required as needs dictate.

The ideal candidate has direct experience in information management and possesses strong written and verbal skills. Experience with managing databases is essential. One additional writing sample is required.

Salary Grade:

 51

Additional Information:

Northeastern University is an equal opportunity employer, seeking to recruit and support a broadly diverse community of faculty and staff.  Northeastern values and celebrates diversity in all its forms and strives to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion. 

All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other  characteristic protected by applicable law.

To learn more about Northeastern University’s commitment and support of diversity and inclusion, please see www.northeastern.edu/diversity.

Advertised: Eastern Daylight Time
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