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Assistant Vice Provost, Budget and Planning


Apply now Job no: 503435
Position Type: Staff
Location: Boston Main Campus
Categories: Provost’s Office

About Northeastern:

Founded in 1898, Northeastern is a global research university and the recognized leader in experience-driven lifelong learning. Our world-renowned experiential approach empowers our students, faculty, alumni, and partners to create impact far beyond the confines of discipline, degree, and campus.

Our locations—in Boston; Charlotte, North Carolina; London; Portland, Maine; San Francisco; Seattle; Silicon Valley; Toronto; Vancouver; and the Massachusetts communities of Burlington and Nahant—are nodes in our growing global university system. Through this network, we expand opportunities for flexible, student-centered learning and collaborative, solutions-focused research.

Northeastern’s comprehensive array of undergraduate and graduate programs— in a variety of on-campus and online formats—lead to degrees through the doctorate in nine colleges and schools. Among these, we offer more than 195 multi-discipline majors and degrees designed to prepare students for purposeful lives and careers.

About the Opportunity:


The Office of the Provost at Northeastern University guides and implements the university’s academic plan and is led by the Provost and Senior Vice President for Academic Affairs. The Office of the Provost oversees 9 colleges, information technology, budget and planning, research, academic affairs, and the library. The Assistant Vice Provost for Budget and Planning is responsible for guiding budget and planning activities for all Provost divisions and oversees a team that provides direct budget and HR support for 4 of those 16.

The Office of the Provost Budget, Planning, and Administration team is led by the SVP for Budget, Planning, and Administration and consists of the AVP for Budget and Planning, 2 Associate Directors of Finance and Administration, Senior Financial Analyst, and an HR Associate. We invite you to become part of an integral team that supports the mission of the university and drives and implements policies that allow the university to advance education and research.

Responsibilities:

The Assistant Vice Provost, Budget and Planning, is responsible for managing both the budget and planning process for the academic side of Northeastern University which includes 9 colleges and all the administrative functions reporting to the Provost. They also oversee the administration of the Provost’s annual budget of approximately $800MM operating, and $25MM, capital. The AVP Budget and Planning is a critical member of the Provost’s resource and allocation team, preparing regular analysis and reports that help guide and influence strategic decision making for the university. They are expected to be comfortable digging into details of all natures, be conversant in both the data and the stories behind the finances and the space, and able to collaborate with multiple constituencies across campus to resolve financial and administrative issues. This requires regular and frequent interaction with other university members including the President, Provost, deans, faculty, vice presidents and vice provosts, and staff at all levels and in all areas.

The Assistant Vice Provost’s portfolio includes: oversight of the Provost Office budget and HR team in managing Provost Office financial resources (operating funds, academic renovation funds, and faculty start-up); serving as a key resource in assisting the academic units in implementing Northeastern’s hybrid budget model; modeling various financial scenarios that impact responsibility and cost centers; and supporting the planning needs of faculty. The AVP is a key resource for all financial managers, ensures key systems and tools are in place for successful financial monitoring, and communicates policies and procedures to the academic community. They also co-lead the Future College Business Officers program and lead a training session for all new financial leaders.

Specifically, the AVP Budget and Planning does the following:

Academic Budget Process
Helps coordinate the annual budget preparation for all entities reporting to the Provost. This includes the high-level strategic planning, salary planning, and detailed budget submissions from the colleges and units, in addition to the quarterly revenue and expense forecasts.

• Leads and supervises the Provost’s Office budget unit. Prepares and implements budgets for the Provost’s Office and serves as a key financial and budgetary resource to Deans and University Administrators.
• Analyzes annual budget and quarterly forecast submissions for direction, errors and omissions, trends and impact. Advises the SVP and other leaders on possible investment strategies for positive projection scenarios and mitigation strategies for any negative financial outcomes.
• Considers the potential for and impact of any possible changes to Northeastern’s hybrid budget model. Develops range of alternate scenarios and full scenario analyses to show options.
• Works with colleges and units to triage and problem-solve budgeting and hybrid budget model issues.
• Implements academic area faculty and staff merit/bonus/promotional salary increases.
• Resolves financial issues and problems for entities reporting to the Provost.
• Oversees, develops, and implements efficient administrative procedures related to fiscal affairs.
• Prepares regular reports and analysis on financial spend, budgets, trends, etc. to guide Provost and Senior Vice Provost in understanding current state of affairs.
• Generates appropriate analyses, reports and presentations as necessary for Provost and Senior Vice Provost in support of management decisions and funding allocations.

Ad Hoc Projects
Represents the Provost and Senior Vice Provost on key university-wide initiatives and projects. Collaborates with multiple areas across campus to develop, finalize, and communicate new and updated policies. A sample of current projects and policies include: implementing the institute financial model; understanding the financial impact of a change in enrollment patterns and graduation rates; reviewing and supporting implementation of third party data analytics and budgeting software; and continually re-evaluating the university’s hybrid budget model.

Qualifications:

Master’s degree (MBA or engineering degree preferred) and a minimum of seven years of prior management experience in higher education with emphasis on strategic, operation, and budget planning required. Substitution for master’s degree possible with bachelor’s degree and 10+ years of relevant experience.

Experience balancing the delivery of local needs with bigger picture institutional priorities and constraints. Extensive knowledge of, and leadership experience in, complex research universities and their structures, hierarchies, and procedures. Substantial knowledge of budgeting, resource allocation and financial reporting. A strategic thinker and doer. Experience analyzing/preparing recommendations for senior leadership. Excellent verbal and written communication skills. Able to work well individually and as a member of a team. Strong supervisory and staff development skills.

 

Salary Grade:

 17

Additional Information:

 

Northeastern University is an equal opportunity employer, seeking to recruit and support a broadly diverse community of faculty and staff.  Northeastern values and celebrates diversity in all its forms and strives to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion. 

All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other  characteristic protected by applicable law.

To learn more about Northeastern University’s commitment and support of diversity and inclusion, please see www.northeastern.edu/diversity.

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