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Grants Administrator

Apply now Job no: 503140
Position Type: Staff
Location: Boston Main Campus
Categories: Bouve College of Health Sciences

About Northeastern:

Founded in 1898, Northeastern is a global research university and the recognized leader in experience-driven lifelong learning. Our world-renowned experiential approach empowers our students, faculty, alumni, and partners to create impact far beyond the confines of discipline, degree, and campus.

Our locations—in Boston; Charlotte, North Carolina; London; Portland, Maine; San Francisco; Seattle; Silicon Valley; Toronto; Vancouver; and the Massachusetts communities of Burlington and Nahant—are nodes in our growing global university system. Through this network, we expand opportunities for flexible, student-centered learning and collaborative, solutions-focused research.

Northeastern’s comprehensive array of undergraduate and graduate programs— in a variety of on-campus and online formats—lead to degrees through the doctorate in nine colleges and schools. Among these, we offer more than 195 multi-discipline majors and degrees designed to prepare students for purposeful lives and careers.


About the Opportunity:

The Grants Administrator, serves as a member of a team of professionals in the Bouvé College Office of Research (BCORe), primarily responsible for assisting faculty and departmental administrative staff throughout the pre-award grant life-cycle. The Grants Administrator aids in the development and submission of federal and non-federal grant proposals. This person will assist with the development of proposal budgets; assist with the coordination of sub-contracts on proposals; check for compliance with institutional policies and sponsor requirements; and review grant proposals prior to submission to the central office, Northeastern University Research Enterprise Services (NU-RES).

The Grants Administrator will also provide cross functional support to colleagues in BCORe with post-award tasks when needed. This includes providing timely routine and ad hoc reports to PI's on their grants; manage and monitor grant funded payroll and adjust payroll distribution as needed; submit cost transfer requests as needed; monitor grant effort; communicate external regulations to faculty and staff; serve as a primary liaison for BCORe with the NU-RES.



 Duties include: Responsible for creating and contributing to IAM component designs, IAM service development, service integration, implementation and operations of University-wide IAM services for all faculty, staff, students, parents, alumni, vendors, and University technology partners; Provide technical delivery and integration for authentication, authorization, identity provisioning, and identity governance and administration (IGA) solutions across all University systems, audience types, and applications; Help drive optimizations for IAM team operational performance across all IAM disciplines and functions.


• Perform ongoing operational tasks within assigned workstream, which may include:

• Pre-Award Support: Assist principal investigators with proposal and budget preparation, including support with biosketches, other support pages, and foundation proposals. Follow compliance regulations established by funding agencies and by the university. Work closely with other BCORe staff, PIs, NU-RES officials and department administrators for proposal submission and award administration. Assist with identifying sponsored program opportunities for Principal Investigators within the college.

• Post-Award Support, as needed: Monitor sponsor award spending for allowability and compliance with federal and sponsor regulations. Managing payroll and sponsored project effort oversight. Develop and monitor budgets and award burn-rate to confirm good financial standing. Assist with the submission of annual progress reports and final reports in collaboration with NU-RES. Proactively follow cleanup and closeout procedures on expired accounts according to institutional policy and good accounting practices. Liaise with NU-RES and complete administrative paperwork as required.

• Work with Principal Investigators, Administration and sponsors to provide excellent customer service and resolve complex issues related to sponsored projects.

• Develop and manage relationships across key sponsored research stakeholders; communicate with researchers, administrators, and sponsor to facilitate timely proposal submissions.

• Ensure provision of customer service assistance to outside agencies in the ongoing administration of grants and contracts.

• Keep up-to-date on sponsor requirements, institutional policies, and state and federal regulations, and proactively update team members on applicable changes


Preferred Qualifications:



Salary Grade:


Additional Information:



Northeastern University is an equal opportunity employer, seeking to recruit and support a broadly diverse community of faculty and staff.  Northeastern values and celebrates diversity in all its forms and strives to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion. 

All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other  characteristic protected by applicable law.

To learn more about Northeastern University’s commitment and support of diversity and inclusion, please see


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