Job Search

You will be prompted to create an account when you apply for a position. Already have an account? Log in here.

Position Type




Senior Grants Administrator

Apply now Job no: 503052
Position Type: Staff
Location: Boston Main Campus
Categories: College of Science

About Northeastern:

Founded in 1898, Northeastern is a global research university and the recognized leader in experience-driven lifelong learning. Our world-renowned experiential approach empowers our students, faculty, alumni, and partners to create impact far beyond the confines of discipline, degree, and campus.

Our locations—in Boston; Charlotte, North Carolina; London; Portland, Maine; San Francisco; Seattle; Silicon Valley; Toronto; Vancouver; and the Massachusetts communities of Burlington and Nahant—are nodes in our growing global university system. Through this network, we expand opportunities for flexible, student-centered learning and collaborative, solutions-focused research.

Northeastern’s comprehensive array of undergraduate and graduate programs— in a variety of on-campus and online formats—lead to degrees through the doctorate in nine colleges and schools. Among these, we offer more than 195 multi-discipline majors and degrees designed to prepare students for purposeful lives and careers.


About the Opportunity:

The Senior Grants Administrator, a key position within the Dean's Office of the College of Science (COS), provides timely, accurate, and compliant pre- and post-award support for Principal Investigators (PIs) within COS in the areas of proposal development, data collection, compilation, and proofing for submission of proposals for new research opportunities. This position manages the full life cycle of proposals and active awards. The incumbent will coordinate budget preparation and the submission of proposals to the Northeastern University Research Enterprise Services office (NU-RES) or other university offices within tight timeframes. The position serves as liaison between PIs, department staff, NU-RES, other University offices and external research institutions. Ensures adherence to COS, NU-RES, University, and external agency formatting & content guidelines and requirements. Develops the administrative budget portion of all outgoing proposals, coordinating approval on all cost share commitments by the Associate Deans of COS. Works with Associate Dean of Graduate Studies and Research to provide reporting on research activity and effectiveness throughout COS. Assists PIs by creating and maintaining financial reports on active grants; monitoring of expenditures; identifies expiring grants and works with appropriate parties to determine eligibility for no cost extension and processes associated action.


30% Responsible for all aspects of proposal submissions including, ensuring timely, complete, and accurate submissions. Reviews funding proposal opportunity announcements or requests for grant proposal to gain understanding of requirements, submission process, and sponsor guidelines. Provides guidance and proposal timelines to faculty and department administrators. Facilitates coordination of subcontract documents with external collaborators. Prepares business components of grant application, prepares and routes proposal for internal approval, and submits proposal to NU-RES for final review and submission to the sponsor. 

20% Prepares proposal's categorized budget and budget justification, confirming accuracy of costs. Verifies that correct facilities and administrative cost rate is applied. Identifies, obtains approval for, and documents cost share for proposal submission.

20% Monitors award budget, reviews procurement and financial transactions as needed. Works with PI, College, department, and NU-RES to determine allowable and allocable project charges. Develops burn-rate analysis and budget projections. Prepares timely and accurate grant award reporting and close-out documentation. Reviews sponsors financial reports and final invoices prepared by NU-RES with the PI and department to ensure accuracy of expenditures.  

15% Reviews incoming notices of awards and provides guidance to faculty and department administrators on sponsor terms and conditions. Revises categorized budgets on awarded funds as necessary. Provides information for appointment of individuals in compliance with grant provisions. Identifies need for advance accounts and no-cost extensions and manages associated actions.   

10% Develops responses to sponsor requests related to submission, such as revised budget and other support request information.

5% Other duties as assigned by supervisor.


Bachelor's degree required. Applicant must have prior experience working with both pre- and post-award research administration and sponsored programs; including but not limited to knowledge of budget preparation and administration, financial record keeping, and reporting; knowledge of grants management tools, and multidimensional databases; and strong financial management/forecasting, organizational, analytical, and problem-solving skills. Strong understanding of federal grant and contract operations, along with knowledge of relevant government regulations, cost principals, OMB guidelines and sponsored programs accounting procedures required. Candidates must be proficient with Microsoft Office applications (Outlook, Word, Excel, etc.) and capacity to learn multiple grants and financial management software systems. Individual possesses demonstrated organizational, analytical, problem solving, and decision-making skills. Strong interpersonal communication skills and attention to detail necessary to support faculty and College/University research operations.

Preferred Qualifications:

Prior experience in an academic environment preferred with a minimum of 5 years of experience with proposal submissions and financial reconciliation. Experience with complex funding mechanisms preferred.


Salary Grade:


Additional Information:

This position requires occasional flexible work schedules to meet submission deadlines and peak volumes

Advertised: Eastern Daylight Time
Applications close:

Back to search results Apply now Refer a friend

Share this:

| More