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Position Type




Administrative Assistant

Apply now Job no: 502247
Position Type: Staff
Location: Boston Main Campus
Categories: College of Engineering

About Northeastern:

Founded in 1898, Northeastern is a global research university and a world leader in experiential learning. The same commitment to connecting with the world drives our use-inspired research enterprise. The university offers a comprehensive range of undergraduate and graduate programs leading to degrees through the doctorate in nine colleges and schools. Our campuses in Charlotte, N.C., San Francisco, Seattle, and Toronto are regional platforms for undergraduate and graduate learning and collaborative research. Northeastern pursues advanced research in security and materials at the Innovation Campus in Burlington, Massachusetts, and in coastal sustainability at the Marine Science Center in Nahant, Massachusetts.


About the Opportunity:

The Administrative Resource Center at the College of Engineering is seeking an Administrative Assistant to join their team.


This position requires extensive interaction with many internal/external stakeholders; principally this will be the College of Engineering unit heads, faculty and staff, and also includes Office of Global Services (OGS), Office of General Counsel (OGC) and the University’s Human Resources Center. The position takes a lead role in coordinating and managing the College’s Exchange Visitor process and serves as liaison to the departments, OGS and visitors and provides related assistance to faculty and administrators regarding the exchange visitor process and regulations. Additional essential functions include administrative support to the team members of the ARC office, budget and purchasing responsibilities as well as front desk/reception duties. This position will also assist in a wide range of projects to support the administrative processes, special initiatives and programmatic needs.


Associate's degree required; Bachelor’s degree preferred with 1-3 years of administrative experience in a professional setting; demonstrated effective written and verbal communications skills along with interpersonal and organizational capabilities required; excellent attention to detail with critical thinking skills, project management skills, excellent initiative and self-motivation with flexibility to work under deadlines; and customer service skills. Must be able to understand complex material to communicate effectively and must be able to work with confidential information and prioritize tasks and demands. Must possess a thorough knowledge of professional office procedures, and demonstrate good judgment, discretion and problem solving skills. Should be willing to assist on an as-needed-basis in a variety of administrative, academic, and event and conference planning tasks. Ability to prioritize and manage ongoing projects at the same time. Strong administrative and computing skills, including Microsoft Office Suite, presentation, Outlook email, spreadsheet and database software are essential. Must be able to understand complex material to communicate effectively and must be able to work with confidential information and prioritize tasks and demands. Must be able to take initiative and follow through on tasks independently. In this fast-paced office, the successful candidate will be extremely adept at planning and prioritization, tactful communication, and will possess a strong organizational background along with ability to be flexible, professional, and creative in responding to requests with very short turnaround.

Preferred Qualifications:



Salary Grade:


Additional Information:

Northeastern University is an equal opportunity employer, seeking to recruit and support a broadly diverse community of faculty and staff.  Northeastern values and celebrates diversity in all its forms and strives to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion. 

All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other  characteristic protected by applicable law.

To learn more about Northeastern University’s commitment and support of diversity and inclusion, please see

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