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Business Manager


Apply now Job no: 502046
Position Type: Staff
Location: Boston Main Campus
Categories: College of Engineering

About Northeastern:

Founded in 1898, Northeastern is a global research university and a world leader in experiential learning. The same commitment to connecting with the world drives our use-inspired research enterprise. The university offers a comprehensive range of undergraduate and graduate programs leading to degrees through the doctorate in nine colleges and schools. Our campuses in Charlotte, N.C., San Francisco, Seattle, and Toronto are regional platforms for undergraduate and graduate learning and collaborative research. Northeastern pursues advanced research in security and materials at the Innovation Campus in Burlington, Massachusetts, and in coastal sustainability at the Marine Science Center in Nahant, Massachusetts.

 

About the Opportunity:

 

Responsibilities:

The Business Manager will direct and coordinate the business operations for the Department of Mechanical and Industrial Engineering in relation to students, faculty, staff, advisory board, alumni, and donors. The Manager will represent the Department Chair at all times and will be the first line triage to key constituents. This position will ensure effectiveness of the daily operations of the department, particularly in the area of business administration support to the Chair and the department.

This includes assisting in mobilizing, tracking and completing key projects, report obligations and tasks. Responsibilities include the communications, daily correspondence and special messaging on behalf of the Chair. The Manager will develop, coordinate and implement effective administrative policies and procedures for the department staff and associated programs. The Manager will be the first point of contact for all departmental queries including personnel issues, university policies, space and other related queries. The Manager will execute a variety of complex financial responsibilities including the tracking of budget activity, developing expenditure forecasts, assist in projections of financial status and advise the Chair of possible over-expenditures to ensure sound, accurate fiscal practices and policies; oversee financial aspects of teaching and research assistantships and fellowship appointments at the graduate and undergraduate level.

The Manager will supervise six staff members, by overseeing workload distribution and assignments, mentor, and provide opportunities for training and professional development along with management of the performance review process. Responsibilities also include facilitating all activities of departmental tenure and promotion activities; oversee all faculty search logistics and scheduling, as well as advertising; assist with establishing, documenting, and explaining to faculty and students all departmental, college, and university policies and procedures; Oversee schedules for all visitors and seminar speakers; assist with all development efforts in conjunction with college development office; oversee departmental retreats and assist with execution of other strategic initiatives of the department. The Manager will oversee the administrative operations of the twice-annual Senior Capstone Design presentations, ensuring that the department maintains excellent relations with alumni who participate in Capstone, participants are invited in a timely manner, and that the presentation summaries are sent out in a timely manner. This position will ensure the smooth operations of the department and will relieve the Department Chair of many of the administrative tasks that must be completed in order to run a Department. This frees the Department Chair to give more attention to long range planning, faculty teaching loads, class size and fundraising.

Qualifications:

Solid knowledge of University policies and procedures. Bachelor's degree and 5 years of administrative experience required; experience in an academic setting is preferred. Strong attention to detail, organizational skills and ability to multi-task is essential. Ability to work with sensitive and confidential information. Excellent written and verbal communication skills are essential. Strong knowledge of budget management and administration.


Preferred Qualifications:

 

 

Salary Grade:

 12

Additional Information:

Northeastern University is an equal opportunity employer, seeking to recruit and support a broadly diverse community of faculty and staff.  Northeastern values and celebrates diversity in all its forms and strives to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion. 

All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other  characteristic protected by applicable law.

To learn more about Northeastern University’s commitment and support of diversity and inclusion, please see www.northeastern.edu/diversity.

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