Manage day to day operations and office workflow.
Organize, and implement administrative systems to manage operations of the Institute.
Organize events and meetings; correspond with Institute faculty and visitors to coordinate schedules, manage all logistics, including for example, NEU facilities, building managers, and outside vendors.
Proactively prepare the Director and Executive Director for VIP meetings, business trips, and speaking engagements by doing background research, creating comprehensive itineraries, and preparing for on-site meetings.
Ensure office spaces are maintained; making sure shared printer area, kitchen, meeting rooms and classrooms are supplied and clean.
Identify problems or inconsistencies in task distribution; develop new standard operating procedures for administrative staff, when needed.
Independently communicate on behalf of the Director & Executive Director, understanding the appropriate professional tone in different settings; with the ability to draft correspondence to internal and external contacts.
Create letters of support, invitations, and announcements, as needed; assist with proofreading for proposals and reports.
Manage administrative tasks and logistics to manage financial transactions, event/ meeting correspondences, follow-up with Dir and ED to ensure timely responses.
Maintain website, update bios, publications, and create other announcements, as necessary.
Support institute reports, by collecting information from faculty on awards, publications, etc.
Manage calendars for Director and Exec Dir, coordinate travel when needed, demonstrate sound judgment in prioritizing requests for the Director’s time and communicating scheduling decisions in a professional, diplomatic way.
Make purchases, monitor and reconcile Institute expenses; independently handle problems or inconsistencies when they arise, prepare monthly reports to summarize expenditures.
Work with Institute’s Senior Grants Manager to help monitor financial record-keeping for grants, reimbursements, payroll, and expenses.
About the Institute. The Network Science Institute at Northeastern University (NetSI) aims to be one of the world’s leading multi-disciplinary research communities supporting innovative research and training in the growing field of network science. The Institute is a multi-disciplinary community that brings together researchers and doctoral students who are joined by a common goal to understand behaviors of complex systems by building models of the structure and dynamics of their connections. The Institute has the only PhD program in Network Science in the U.S., providing foundational training in network-based approaches, languages, and problems. With support from six academic units, Colleges of Science, Health Sciences, Information & Computer Science, Arts Media & Design, Business, and Social Science & Humanities, the Institute truly reflects Northeastern University’s broad vision of learning and research without boundaries. Our innovative research and education initiatives, along with collaborative community and educational strategies are motivated by a desire to inspire and contribute to a growing community dedicated to fundamentally changing the way society understands and interacts with our networked world.