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Administrative Coordinator


Apply now Job no: 508123
Position Type: Staff
Location: Boston Main Campus
Categories: School of Law

About Northeastern:

Founded in 1898, Northeastern is a global research university and the recognized leader in experience-driven lifelong learning. Our world-renowned experiential approach empowers our students, faculty, alumni, and partners to create impact far beyond the confines of discipline, degree, and campus.

Our locations—in Boston; Charlotte, North Carolina; London; Portland, Maine; San Francisco; Seattle; Silicon Valley; Toronto; Vancouver; and the Massachusetts communities of Burlington and Nahant—are nodes in our growing global university system. Through this network, we expand opportunities for flexible, student-centered learning and collaborative, solutions-focused research.

Northeastern’s comprehensive array of undergraduate and graduate programs— in a variety of on-campus and online formats—lead to degrees through the doctorate in nine colleges and schools. Among these, we offer more than 195 multi-discipline majors and degrees designed to prepare students for purposeful lives and careers.

 

About the Opportunity:

The Administrative Coordinator oversees the administrative operations of the Law Clinics and Institutes. The law school's clinics offer to more than 100 students each year an opportunity to do clinical work under the close supervision of law school faculty and staff in eight areas: community business, civil rights and restorative justice, domestic violence, immigration, intellectual property, poverty law, public health advocacy, and prisoners’ rights. This position is central to the success of the Clinical Program. The Administrative Coordinator must efficiently manage and fulfill all administrative and technical aspects of this very busy, multi-constituent program with limited assistance. The primary focus of the job is to ensure quality program delivery and excellent service and support to students, faculty, and external clients. The Coordinator is responsible for operational management, including multiple budgets, work-study student hiring, training, and supervision, establishment and maintenance of support systems, and assistance with grants and external funding. This position is central to the law school's clinical program, and its primary focus is to ensure high quality delivery of this Program and Law School's Public Interest mission.

Responsibilities:

Administrative Coordination. Responsible for the oversight and management of this program; ensuring those deadlines are met and procedures followed. Works with clinical faculty in the preparation, distribution and maintenance of printed and electronic clinic course manuals and materials. Coordinates 3:03 certification process, working closely with clinical faculty, other law school departments, courts and service organizations. Manages and assists in the evaluation process of Clinic students by Clinical faculty each quarter. Assists in the preparation and management of grant funding materials. Manages the planning of conferences, meetings, special events and other activities associated with the Clinics and Institutes. Hires, trains, supervises and approves payroll for part-time and work-study staff. Works with Clinic Director on annual budget projections. Manages purchases and maintains monthly Clinic expenditure reports; coordinates and approves expense reimbursements for faculty, staff and students; and coordinates with law school's senior budget analyst in the review and reconciliation of monthly reports.

Customer Service. Works closely with students, courts, outside service organizations, clients, and university departments in support of clinical program activities. Works with clinical faculty in preparing correspondence and documents, as needed; handles travel arrangements.

Operations. Handles all equipment and building issues, including office communications system and equipment. Maintains current knowledge regarding policies and procedures affecting overall program management and implements them. Processes all mail and fax materials; orders and maintains all supplies, equipment and copying materials. Creates and maintains office protocols and procedures. Maintains and trains students and staff on case management protocols. Maintains and as needed, orders all library and resource materials.

Qualifications:

Bachelor's degree is required. Three to five years' experience, preferably in an academic or law office setting. Budget or accounting experience necessary. Excellent service and support to students, clinical faculty, and staff is required. This is a very fast-paced environment that revolves around strict deadlines to ensure proper client representation. Success requires strong organization skills—it is essential that this individual be proactive and possess excellent follow-through skills. The Administrative Coordinator must be self-directed, professional, mature, adaptable, and dependable. Must demonstrate excellent written communication skills with strong vocabulary, grammar, and the ability to independently compose and/or edit routine written communications. Good telephone etiquette is essential. Must possess the ability to handle confidential and/or sensitive information and subject matter. Must be able to supervise others, exhibit strong cultural competency, and work with a large and diverse constituency. With frequent deadlines, the individual must have the ability to multi-task and to prioritize projects. Strong Microsoft Office platform skills, including Word, Excel, and PowerPoint, are a requirement, as is the willingness and ability to learn new software as needed. Experience with Concur, Blackboard and/or Canvas preferred. Spanish language proficiency preferred.

 

Salary Grade:

 9

Additional Information:

Please include a cover letter, list of references, and resume upon submission of your application.

Northeastern University is an equal opportunity employer, seeking to recruit and support a broadly diverse community of faculty and staff.  Northeastern values and celebrates diversity in all its forms and strives to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion. 

All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other  characteristic protected by applicable law.

To learn more about Northeastern University’s commitment and support of diversity and inclusion, please see www.northeastern.edu/diversity.

 

 

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